Conference Info
- IndustryHuman Resources
- Unique IDUSC2026357
- Duration100 Minutes
- DateMay 1,2026 - Aug 7,2026
Description
Overview
As we reach the beginning of 2026, it’s the perfect time for payroll professionals to assess their compliance status and prepare for the remainder of the tax year. This timely mid-year webinar offers a comprehensive overview of recent updates and changes that impact payroll processing and tax compliance. We will examine current federal and state regulatory developments, ensuring your department remains aligned with the most recent guidelines and requirements.
This session will focus on the latest 2025 tax updates, including IRS adjustments to pension plan limits and transportation fringe benefits. We’ll also explore the most recent revisions to Forms W-2, W-4, and 941. At the state level, expect updates on new minimum wage rates, revised SUI wage bases, and other state-specific benefit changes. The webinar will also cover newly enacted or pending federal legislation affecting payroll, providing attendees with a strong compliance footing for the second half of the year..
Information Covered in the Presentation:
- Latest changes to electronic filing thresholds for the Form W-2 for 2026!
- New look and new copies for 2026 Form W-2
- Update on tax year changes for social security wage base, fringe benefit limitations, federal per diem allowance, standard mileage rate, qualified transportation fringe benefits, and more.
- Review of the Form 941 for 2026.
- How to handle duplicate requests for Form W-2, including charging fees.
- Status review of Publication 1494 for 2026.
- Changes to Form W-4 for 2026.
- Best practices in the new year for gathering, calculating, taxing, and reconciling W-2 data all year long, as is now expected by the IRS.
- Taxation of fringe benefits in the new year, including awards and prizes, personal use of company cars, and gift certificates.
- When to use the Form W-2c and when to correct the W-2 itself.
- State regulatory changes affecting payroll, including SUI wage bases, minimum wage increases, and more.
- Verifying employee names and SSNs.
- Review of filing deadlines.
- Review of federal tax legislation.
Your Benefits for Attending:
- Gain insight into the latest IRS and state updates affecting payroll compliance.
- Learn best practices for handling year-end payroll processes efficiently.
- Understand the impacts of new legislation and regulations on payroll operations.
- Stay compliant with changes to forms and tax thresholds for 2025.
Who Will Benefit:
- Payroll Executives/ Managers/ Administrators/ Professionals/ Practitioners/ Entry Level Personnel
- Human Resources Executives/ Managers/Administrators
- Accounting Personnel
- Business Owners/ Executive Officers/ Operations and Departmental Managers
- Lawmakers
- Attorneys/ Legal Professionals
- Any individual or entity that must deal with the complexities and requirements of Payroll compliance issues for Year-End closing and preparing for the upcoming year.
Table of Contents
- Introduction
- Our Focus For Today
- IRS Update
- IRS Update - What We Will Cover
- IRS - Pension Plans for
- IRS - Pension Plans for 2026 Cont’d
- IRS Per Diems and FEIE 2026
- IRS Transportation Fringe Benefits
- IRS Earned Income Credit
- IRS Adoption Benefits 2026
- FSA Changes 2026
- FSA Changes 2026 Cont’d
- High Deductible Health Plan 2026
- Supplemental Tax Rates - 2026
- Exempt from Levy Amounts 2026—Pub 1494
- Tax on Tips - Qualified Tip Deduction
- Tax on Tips - Withholding
- Tax on Overtime - Qualified Overtime
- Tax on Overtime - Filing Information Returns
- Guidance on Tips and Overtime
- Penalties on Tips and Overtime
- Student Loan Payment Assistance 2025
- Publication 15 2026 - Circular
- Publication 15 – A 2026
- Publication 15 – B 2026
- Tax Tables—2026—Pub 15-T
- Nonresident Alien Table 2026
- Instructions for Forms W-2 and W-3 for 2025
- Instructions for Forms W-2 and W-3 for 2026
- Form W-2 for 2026
- Federal Holidays For 2026
- Taxation of Fringe Benefits
- Form 940 for 2025
- Form 940 for 2025 Cont’d
- FUTA Credit Reduction for 2026
- Form 941 for 2026 - Part 1
- Form 941 for 2026 - Part 2-5
- Form W-2 for 2025
- Form W-3 for 2025
- Form W-2C
- Form W-3C
- Form W-4 for 2026
- Form 941-X Form Series
- Third-Party Sick Pay Form
- Federal And State Updates
- Department of Education Update
- Child Support
- State Update: Be Sure To Check
- State SUI Wage Bases 2026
- Department of Labor
- Pending Updates to the Salary Level Tests
- Standard Salary Level
- Social Security Update
- SSA Update What We Will Cover
- EFW-2 Record Changes for 2025
- Social Security
- Medicare
- Additional Medicare Tax
- Filing limits are Set
- BSO Sign-up
- Filing Requirements 2026
- Electronic Forms W-2 to Employees
- Disclosure Requirements
- Disclosure Example from Yale
- Disclosure Example from YaleCont’d
- When to Use Form W-2c
- Filing Requirements 2025
- Review of Filing Deadlines for 2025
- Form W-2 Due Dates
- Form W-2 Electronic Filing Requirements
- Reconciliation Form
- Form W-2 Reconciliation Form
- Best Practices Review
- Penalties In Effect
- Penalties In Effect 2026
- De Minimis Errors - New Due Date And Penalties Updated
- De Minimis Errors - Safe Harbor
- Social Security Number Verification Service (SSNVS)
- With SSNVS You May
- Results Received
- Mismatch Codes
- Results Received
- Sample Letter Employers Can Give to Employees
- Reconciliations
- Their Reconciliation Process of Your Forms
- Reconciliation Process
- Items Reconciled
- SSA Reconciliation Points
- SSA Reconciliation Points Cont’d
- Rejected Wage Reports
- Reconciliation of Form 941 to Form W-2
- Reconcile Form W-2 to Itself
- Reconciliation
- Reconciliation - Box 13
- Year-End
- Notifying the Employees Memo
- Military Spouse Exemptions
- Action Item Checklists
- Year End
- New Year
- Form W-2
- Duplicate Form W-2
- Sample Request For Duplicate Form W-2
- Links and Websites
- Questions?
- Presentation Slides
Index
- Backup Withholding
- Business Services Online (BSO)
- Child Support Enforcement
- De Minimis
- Department of Labor (DOL)
- EITC - Earned Income Tax Credit
- Exempt
- Federal Unemployment Tax Act (FUTA)
- Foreign Earned Income Exclusion (FEIE)
- Form 940
- Form 941
- Form 941-X
- Form W-2
- Form W-2C
- Form W-3
- Form W-3C
- Form W-4
- Fringe Benefits
- Garnishments
- Income Withholding for Support (IWO)
- Independent Contractor
- Levy
- Minimum Wage
- Nonresident Alien (NRA)
- OASDI
- One Big Beautiful Bill Act (OBBB)
- Overtime
- Pension Plan
- Per Diem
- Publication 15-T
- Reconciliation
- Standard Mileage Rate
- State Unemployment Insurance (SUI)
- Wage
- Wage Base
Key Terms
Backup Withholding: Backup withholding is the tax that is levied on investment income, at an established tax rate, as the investor withdraws it. Backup withholding helps to ensure that government tax-collecting agencies (such as the IRS or Canada Revenue Agency) will be able to receive income taxes owed to them from investors' earnings. (www.investopedia.com)
Business Services Online (BSO): The Business Services Online (BSO) Suite of Services allows organizations, businesses, individuals, employers, attorneys, non-attorneys representing Social Security claimants, and third-parties to exchange information with Social Security securely over the internet.
Child Support: Child support is an ongoing, periodic payment made by a parent for the financial benefit of a child following the end of a marriage or other similar relationship.
Child Support Enforcement: The Office of Child Support Enforcement is a United States government office responsible for overseeing the U.S. child support program. Child support is the obligation on parents to provide financial support for their children.
De Minimis: Too trivial or minor to merit consideration.
Department of Labor (DOL): The United States Department of Labor is a cabinet-level department of the U.S. federal government responsible for occupational safety, wage and hour standards, unemployment insurance benefits, reemployment services, and some economic statistics; many U.S. states also have such departments.
EITC - Earned Income Tax Credit : The United States federal earned income tax credit or earned income credit is a refundable tax credit for low- to moderate-income working individuals and couples, particularly those with children. The amount of EITC benefit depends on a recipient's income and number of children.
Exempt : Exempt employee is a term that refers to a category of employees set out in the Fair Labor Standards Act. They do not receive overtime pay, nor do they qualify for the minimum wage
Federal Unemployment Tax Act (FUTA): The Federal Unemployment Tax Act (FUTA) is a federal law that imposes an unemployment tax on employers. The FUTA tax funds the federal government's oversight of each state's unemployment program. Only employers pay FUTA tax. You must deposit the tax quarterly and file an annual form.
Form 940: Use Form 940 to report your annual Federal Unemployment Tax Act (FUTA) tax. Together with state unemployment tax systems, the FUTA tax provides funds for paying unemployment compensation to workers who have lost their jobs. Most employers pay both a federal and a state unemployment tax. Only employers pay FUTA tax.
Form 941: Federal form 941, also called a quarterly federal tax return, is an IRS return that employers use to report their FICA taxes paid and owed for the period. The IRS uses this form to calculate the amount of employer tax payments made during the year as well as the amount of taxes due at the end of the year.
Form 941-X: Adjusted Employer's Quarterly Federal Tax Return or Claim for Refund.
Form W-2: Form W-2 is an Internal Revenue Service tax form used in the United States to report wages paid to employees and the taxes withheld from them. Employers must complete a Form W-2 for each employee to whom they pay a salary, wage, or other compensation as part of the employment relationship. - Wikipedia (https://en.wikipedia.org/)
Form W-2C: W-2C is a form used to make corrections on previously issued wage/tax information (W-2s) from current or prior years. Like Form W-2, it is a multi-use form used to report corrected wages to the IRS (Internal Revenue Service), FTB (Franchise Tax Board), and SSA (Social Security Administration).
Form W-3: Form W-3 is a tax form used by employers to report combined employee income to the Internal Revenue Service (IRS) and the Social Security Administration. Employers who send out more than one Form W-2 to employees must complete and send this form to summarize their total salary payment and withholding amounts.
Form W-3C: Form W-3c is the transmittal of W-2c Forms (Corrected Wage and Tax Statements). Form W-3c is submitted with Form W-2c in most situations when you're paper filing with the SSA. It provides a summary of the data found in the W-2c Form(s) accompanying it.
Form W-4: Form W-4 (otherwise known as the "Employee's Withholding Allowance Certificate") is an Internal Revenue Service (IRS) tax form completed by an employee in the United States to indicate his or her tax situation (exemptions, status, etc.) to the employer.
Fringe Benefits: An extra benefit supplementing an employee's salary, for example, a company car, subsidized meals, health insurance, etc.
Garnishment: A legal summons or warning concerning the attachment of property to satisfy a debt
Income Withholding for Support (IWO): The IWO is the OMB-approved form used for income withholding in tribal, intrastate, and interstate cases as well as all child support orders that were initially issued in the state on or after January 1, 1994, and all child support orders that were initially issued (or modified) in the state before January 1, 1994 if arrearages occur. This form is the standard format prescribed by the Secretary in accordance with USC 42 §666(b)(6)(A)(ii). The OMB-approved IWO must be issued to employers or other income payers to collect child support.
Independent Contractor: An independent contractor is a person or entity contracted to perform work or provide services to another entity as a non-employee. As a result, independent contractors must pay their own Social Security and Medicare taxes. - Investopedia (https://www.investopedia.com/)
Levy: A tax levy, under United States Federal law, is an administrative action by the Internal Revenue Service under statutory authority, generally without going to court, to seize property to satisfy a tax liability. The levy "includes the power of distraint and seizure by any means".
Minimum Wage: The lowest wage paid or permitted to be paid specifically fixed by a legal authority or by contract as the least that may be paid either to employed persons generally or to a particular category of employed persons.
Nonresident Alien (NRA): This income is taxed at a flat 30% rate, unless a tax treaty specifies a lower rate. Nonresident aliens must file and pay any tax due using Form 1040NR, U.S. Nonresident Alien Income Tax Return or Form 1040NR-EZ, U.S. Income Tax Return for Certain Nonresident Aliens with No Dependents.
OASDI: OASDI stands for old age, survivors, and disability insurance tax, and the money that your employer collects goes to the federal government in order to fund the Social Security program.
One Big Beautiful Bill Act (OBBB): The One Big Beautiful Bill Act, or the Big Beautiful Bill, is a U.S. federal statute passed by the 119th United States Congress containing tax and spending policies that form the core of President Donald Trump's second-term agenda. The bill was signed into law by President Trump on July 4, 2025.
Overtime: Overtime is time and a half of what an employee earns for every hour worked over 40 in a workweek. The FLSA salary threshold is the minimum salary employers must pay employees for them to be exempt from overtime wages.
Pension Plan: A pension fund, also known as a superannuation fund in some countries, is any program, fund, or scheme which provides retirement income. Pension funds typically have large amounts of money to invest and are the major investors in listed and private companies.
Per Diem: (Latin for "per day" or "for each day") or daily allowance is a specific amount of money an organization gives an individual, often an employee, per day to cover living expenses when traveling for work. - Wikipedia (https://en.wikipedia.org)
Publication 15-T: Employers use Publication 15-T to figure the amount of federal income tax to withhold from their employees' wages.
Reconciliation: Payroll reconciliation is when you compare your payroll register with the amount you're planning to pay out to your employees to confirm those numbers match. The simplest way to think about it is double-checking your math to ensure that you pay your employees correctly. Payroll reconciliation should happen frequently.
Standard Mileage Rate: The standard mileage rate, also known as the mileage per diem or deductible mileage, is the default cost per mile set by the Internal Revenue Service (IRS) for taxpayers who deduct the expense of using their personal vehicles for business, charitable, or medical purposes.
State Unemployment Insurance (SUI): The Federal-State Unemployment Insurance Program provides unemployment benefits to eligible workers who are unemployed through no fault of their own.
Wage: A fixed regular payment, typically paid on a daily or weekly basis, made by an employer to an employee, especially to a manual or unskilled worker.
Wage Base: The taxable wage base is the amount of an employee's income from which the IRS calculates an individual's tax liability for Social Security. In other words, the taxable wage base is the income an employee earns on which Social Security taxes must be paid.
Vicki M. Lambert